WHO WE SERVE
Built for Every Party in a Home Closing
From builders managing 500 closings to first-time buyers tracking their dream home — every persona gets purpose-built tools. And for most participants, it's completely free.
Hover over a role to explore the details.
Core Users
Home Builders & Sales Teams
Your entire portfolio. One dashboard. Every closing on track.
Production home builders manage dozens to hundreds of concurrent closings — each with its own timeline, parties, and dependencies. Doortana gives you a single portfolio dashboard to track every unit from signed contract to keys in hand, with AI-powered extraction, construction-specific milestones, and real-time analytics across your entire inventory.
Pipeline Command Center
- Portfolio-wide dashboard tracking 50 to 500+ concurrent closings
- Community and subdivision grouping with rollup analytics
- Closing velocity metrics: average days to close, at-risk count, on-time rate
- Filter and sort by community, phase, agent, or closing date
AI-Powered Efficiency
- AI contract extraction — upload a PDF, auto-populate everything
- FLOWTANA visual tracker with construction-specific phases
- Design selections, COO, 1004D appraisals, and lien release milestones
- 3-tier escalation: approaching deadline, overdue, severely overdue
Direct Orchestration
- Communicate directly with agents, lenders, title, and inspectors
- VIEWTANA client portal branded with your builder logo
- Role-based visibility — control what each party sees
- Organization management with team members and permissions
Compliance & Security
- TRID Guard — built-in closing disclosure timeline enforcement
- Complete audit trail for every action across every transaction
- 7-year document retention with AES-256 encryption
- RESPA guardrails — neutral language, consumer choice preserved
Every delayed closing costs money — extended rate locks, carrying costs, unhappy buyers. Doortana keeps your portfolio moving.
Listing & Buyer Agents
One workspace for every closing. Every party. Every deadline.
Agents juggle multiple closings with multiple parties across multiple communication channels. Doortana replaces the email chains, spreadsheets, and phone tag with a single shared workspace where everyone — lender, title, inspector, attorney, buyer — sees the same milestones, deadlines, and documents in real time.
Transaction Command Center
- End-to-end transaction management from contract to keys
- Action items dashboard showing priorities across all active deals
- Milestone health indicators: on track, at risk, overdue
- Calendar view of upcoming deadlines across your full book of business
Multi-Party Orchestration
- Single workspace replacing email chains, phone tag, and spreadsheets
- All parties visible: lender, title, inspector, attorney, buyer
- Real-time activity feed — see updates the moment they happen
- Document sharing with role-based access controls
Client Transparency
- VIEWTANA buyer portal — real-time visibility for your clients
- Demonstrate your orchestration value with visible, documented work
- Clear next-step guidance for buyers at every phase
- Justify your commission with transparent orchestration
AI-Powered Efficiency
- AI contract extraction — upload the signed contract, auto-generate milestones
- Proactive deadline alerts before milestones slip
- FLOWTANA critical-path tracker — see what is blocking the closing
- Context-aware task suggestions for each transaction phase
In the post-NAR world, proving your value matters more than ever. Doortana makes your orchestration work visible to every client.
Brokerages & Teams
Complete visibility across every agent. Every transaction. Every deadline.
Running a brokerage means overseeing dozens of agents managing hundreds of concurrent closings. Without centralized visibility, problems surface too late. Doortana gives brokerage leadership a real-time dashboard across your entire roster — filter by agent, phase, status, or community — so you can spot at-risk closings before they become problems and track team performance over time. Adoption is low-friction: agents and third parties can engage via email and SMS without needing to log in, so your team gets centralized visibility without forcing workflow changes on anyone.
Portfolio Oversight
- Org-level dashboard showing all agent transactions at a glance
- Filter by agent, phase, status, or community
- Sort by closing date, price, address, or community
- Per-agent transaction counts and performance tracking
Team Management
- Invite agents by email with secure invitation tokens
- Manage member roles: owner, admin, and member tiers
- Accept or decline agent join requests
- Community and subdivision management for your market areas
Analytics & Performance
- Listing stats by status, property type, and price metrics
- Transaction stats: days to close, closing success rate, phase breakdown
- Time-series trends by week, month, or quarter
- At-risk deadline tracking across your entire roster
Scalable Pricing
- Volume pricing at 25+ seats — cheaper than per-agent plans
- Every invited service provider participates at zero cost
- No per-transaction fees — flat monthly pricing
- Scale your roster without scaling your costs proportionally
Complete visibility into every agent's pipeline without chasing status updates. See at-risk closings before they become problems.
Transaction Coordinators
Every milestone. Every party. Every deadline. One workspace.
Transaction coordinators are the engine room of a closing — managing milestones, orchestrating parties, and ensuring nothing falls through the cracks. Doortana gives TCs full management authority: create transactions directly, invite all parties, update milestones, and drive phase advancement. No more juggling email threads, spreadsheets, and phone calls across a dozen parties.
Full Transaction Control
- Create transactions directly — no agent handoff needed
- Set property details, price, dates, contingencies, and buyer info
- Auto-added as accepted participant on every transaction you create
- Full management-role authority from day one
Participant & Milestone Management
- Invite all parties: agents, lenders, title, inspectors, attorneys
- Update milestone statuses: pending, in progress, completed, blocked, waived
- Full phase advancement authority once prerequisites are met
- Manage participant statuses and remove non-primary participants
Cross-Transaction Visibility
- Action items dashboard with priorities across all active deals
- Milestone health indicators: on track, at risk, overdue
- Manage multiple concurrent closings from one view
- FLOWTANA critical-path tracker for each transaction
Org Integration
- Appear under Agents group in the People section
- Org admin inherits your management permissions
- Seamless handoff between TC and supervising agent
- Organization-level visibility for your brokerage or team
Handle more closings with less chaos. Every milestone, every party, every deadline — managed from one workspace instead of a dozen email threads.
Closing Partners
Home Buyers
Your closing, crystal clear.
Buying a home is one of the biggest decisions of your life — and the closing process shouldn't be a black box. Doortana gives you real-time visibility into every milestone, every party, and every deadline. No surprises. No wondering. Just clarity from contract to keys.
- Real-time closing progress visibility — see exactly where things stand
- VIEWTANA portal access from any device, no account required
- Milestone health indicators: on track, at risk, or needs attention
- Clear next-step guidance — know what is happening now and what comes next
- Direct connection to all service providers on your transaction
- Document access with role-appropriate visibility
- Completely free to participate — always
Lenders & Loan Officers
Loan milestones everyone can see.
Lenders and loan officers spend hours chasing agents and title companies for status updates and documents. Doortana puts your loan milestones directly in front of every party — when you update loan status, the agent, title officer, and buyer see it immediately. No more phone tag. No more email chains.
- Update loan status visible to all transaction parties in real time
- Orchestrate directly with agents and title — no gatekeeping
- Financing contingency deadline tracking with automated warnings
- Upload loan estimates and closing disclosures to the workspace
- Dependency notifications when upstream milestones affect your timeline
- Free — no cost to participate in any transaction
Title & Escrow Officers
Clear title, clear timeline.
Title and escrow officers are at the center of every closing — orchestrating with agents, lenders, and attorneys while managing title search, commitment, and recording. Doortana gives you a centralized view of your title milestones with direct orchestration across all parties.
- Full title milestone pipeline: order, search, commitment, clear, recording
- Document delivery tracking with acknowledgment from all parties
- Direct orchestration with lenders on payoff statements
- Settlement preparation tracking with milestone-level visibility
- Free — no cost to participate in any transaction
Service Partners
Home Inspectors
Receive inspection assignments, upload reports, and update milestones directly in the transaction workspace.
- Receive inspection assignments directly in the platform
- Upload reports immediately visible to appropriate parties
- Update milestones: scheduled, in progress, complete, follow-up required
- Track inspection contingency period deadlines
Real Estate Attorneys
Review documents, track legal milestones, and communicate with all parties through the transaction workspace.
- Document review workflow with in-platform access
- Legal milestone tracking: review period, objections, clearance
- Communicate with all parties through the workspace
- Track closing preparation and final document review
Insurance Agents
Orchestrate coverage requirements and bind policies on schedule with full closing timeline visibility.
- Coverage requirement notifications tied to transaction milestones
- Policy binding deadline tracking tied to closing date
- Upload evidence of insurance directly to the transaction
- Orchestrate with lenders on coverage requirements
Every Professional Participates at Zero Cost
Builders and agents get premium portfolio tools. Everyone else orchestrates for free. Always. Freeis not a promotional offer — it's a core principle.